Essentient is hiring

Essentient Association Management is seeking an Associate Executive Director.

Essentient Association Management & Events (Essentient A.M.C. Inc.) was launched in January 2005 to assist volunteer directed associations in meeting their objectives by providing strategic leadership, administrative support and freeing up associations’ otherwise valuable resources to concentrate on tasks fundamental to their organization’s mission.

Based in Burlington, Ontario, Essentient is a full service AMC and event company that provides strategic and operational support to not-for-profit enterprises regionally, provincially, nationally and internationally. As a founding member of the AMC Institute Canadian Chapter, Essentient is a leader in the AMC space.

Associate Executive Director Responsibilities

Please Note:

  • We will only accept applications from qualified/experienced association managers.
  • This is not a virtual position. To qualify you must be able to work out of the Essentient office.

Serve as an Associate Executive Director for one of Essentient’s clients. This position will eventually become the primary point of contact for the assigned client and their leadership. You will work with other Essentient Association Management team members, including staff and contractors, to fulfill position responsibilities with our other association clients.

Within the Scope of Services defined for each client, the Associate Executive Director provides services to support client associations in the areas of:

Leadership (Governance, Board and Committee Support)

  • Provide professional counsel to client Board of Directors.
  • Attend all board meetings.
  • Contribute to the formulation of client policies, programs and procedures.
  • Implement board decisions.
  • Balance the clients’ programs and services with their mission statement and strategic plan.
  • Help clients set realistic goals, strategies and tactics.
  • Take the initiative to help clients implement strategies and tactics and achieve their goals.
  • Manage projects to ensure targets, deadlines and financial goals are met.
  • Report to respective Boards on a regular basis.
  • Work with support staff as appropriate on execution of responsibilities.
  • Keep Clients’ Presidents or designated contacts fully informed of matters affecting the association.
  • Provide committee support.
  • Take a proactive role in providing leadership support and actively participate in clients’ meetings.

Meetings

  • Working with our event planner, help to plan and manage logistics of some meetings and events. This may include RFPs, venue selection, contract negotiations, food and beverage, A/V, planning and marketing timelines, working with committee on program/speakers and coordination of marketing materials and communications.
  • Assist with the development and management of event budgets.
  • Work with staff to insure all meeting details are successfully handled.
  • Drive and monitor event marketing including sponsorship/exhibit sales.
  • Travel onsite to events as needed to manage event operations.
  • Work with support staff on online meeting registration.

Membership

  • Assist clients with developing strategies and tactics to sustain and grow membership.
  • Share latest best practices on membership with board/committees.
  • Work with support staff in developing and disseminating membership surveys as requested by client.
  • Implement membership campaigns as requested by client.

Finances

  • Assist clients with budget development and maintaining adherence to the budget.
  • Regularly monitor clients’ financial positions; send monthly financial reports to Clients’ Presidents and Treasurers accompanied by an executive summary.
  • Work with Essentient Association Management’s staff accountant to fulfill financial responsibilities requested by the clients including presenting and explaining financial statements as needed.

Communications & Publications

  • Work with communications staff to create clients’ marketing collateral.
  • Work with communications staff in sending broadcast e-mails.
  • Work with communications staff in ensuring clients’ web sites are kept up to date.

Other

  • Balance and allocate resources to meet client and Essentient Association Management objectives.
  • Maintain effective working relationships with officers, members, client staff, vendors and other parties associated with meeting the clients’ needs.
  • Understand, anticipate, and interpret the client’s needs, goals and plans.
  • Provide strong leadership to the client: set objectives, plan strategy, develop budgets, plan and execute actions, and report and interpret results. Overall responsibility is to optimize the client’s satisfaction.
  • Plan and prioritize all of the sub-activities related to the above points with the goal of achieving agreed business aims.
  • Attend and present at client meetings and functions, plus internal meetings; observe and report in both directions to ensure clarity and understanding is achieved and all client business activities function smoothly.
  • Orchestrate the cross-functional business flow integrating Essentient’s administrative, finance and communications staff with the client’s team.
  • Communicate, liaise, and negotiate internally and externally ensuring all participants understand tasks and timelines and be accountable, as the manager, for the results.
  • Effectively manage files and materials, personal time and productivity.
  • Effectively use Essentient’s technical resources and available client resources to gather required information or communicate internally and externally.
  • Plan, produce and deliver professional meeting packages, reports and presentations for the client.
  • Respond to and follow up internal and external enquiries using appropriate and timely methods.
  • Attend training to develop relevant knowledge, techniques and skills.
  • Travel as required to clients’ board and other meetings which may include overnights and occasional night/weekend work.

Requirements

  • University degree or college diploma in general arts or business.
  • 5 plus years working in association management. A CAE designation, while not mandatory, is desired.
  • Tech-savvy with the ability to quickly learn new applications. (Essentient currently works in a PC environment and utilizes the most up to date programs.)
  • Ability to communicate in both official languages, while not mandatory, will be an advantage.
  • A very positive, professional and flexible demeanor is required.
  • Must be a strategic thinker with the ability to anticipate the needs of the clients; to learn quickly, organize details with minimal supervision; and prioritize multiple tasks in a fast-paced, changing environment.
  • Must maintain confidentiality.
  • Strong customer service focus and the ability to work collaboratively.
  • Excellent spelling, grammar, and editing skills.
  • Fanatical attention to detail, accuracy, and deadlines.

To apply, please send your resume with cover letter and salary expectations to info@essentient.ca by Friday, June 8, 2018

Essentient Association Management
Constance Wrigley-Thomas, CAE
Owner/CEO
1-877-331-9668
http://www.essentient.ca

Essentient’s Courtney Thack Recognized With CSAE Award

Toronto, Ontario – October 27, 2016

3d96c3aEssentient Association Management is pleased to announce that Courtney Thack, Association Manager, was honoured by the Canadian Society of Association Executives with the prestigious Donna Mary Shaw Award. This award was presented at the CSAE Annual Conference held in Toronto.

The Donna Mary Shaw Award assists young professionals wishing to pursue careers in the not-for-profit sector.

A graduate of Sheridan College (in Advertising) Courtney began her not-for-profit career with the Ontario Community Newspaper Association in 2009. Prior to beginning her employment with Essentient in 2012, Courtney had spent several months in South Africa working with underprivileged children.

Because Essentient is a relatively small (but full service) AMC, in working with all of our clients Courtney has been able to gain a wide range of experience in a number of areas as well as hone her skills in membership development, governance and event management. Courtney has a particular affinity for event and volunteer management and is committed to expanding her knowledge of governance and association best practices.

In her current capacity Courtney provides oversight and expertise to the 85 events that Essentient
manages annually and in 2015 was named one of 20 Millennials to Watch by Meetings and Conventions Magazine.

Courtney has the potential to become an association leader and driver in the AMC space because of her exceptional organizational capabilities, razor sharp critical thinking and her insatiable desire to learn, grow and make a difference.

Essentient Association Magazine congratulates Courtney Thack for being recognized by the Canadian Society of Association Executives.

The Canadian Society of Association Executives (CSAE) is Canada’s premiere association advocate. It provides tools, resources, and education to help association professionals and volunteers succeed. From this success, Canadian associations will continue to grow and excel in pursuit of their goals.

Essentient Association Management is a full service AMC and event company that provides strategic and operational support to not-for-profit enterprises regionally, provincially, nationally and internationally.

M+IT Magazine Names 2016 Hall of Fame Finalists

Constance Wrigley-Thomas

Constance Wrigley-Thomas, CAE and CEO of Essentient Association Management was recently announced as a double finalist in Meeting + Incentive Travel’s 2016 Hall of Fame Awards Program.

Ms. Wrigley-Thomas, a leader and innovator in the Association Management Company sector is a finalist in two categories:

– Industry Volunteer
– Industry Mentor

M+IT’s Hall of Fame program was launched eight years ago with the mandate of celebrating the accomplishments and contributions of meeting and incentive travel industry professionals. This year the program received a record number of nominations. Winners will be inducted into the Hall of Fame at a special live ceremony on the opening day of IncentiveWorks 2016, which is being held August 16-17, 2016 at the Metro Toronto Convention Centre, Toronto.

Essentient Association Management & Events (Essentient A.M.C. Inc.) was launched in January 2005 to assist volunteer directed associations in meeting their objectives by providing strategic leadership, administrative support and freeing up associations’ otherwise valuable resources to concentrate on tasks fundamental to their organization’s mission.

Essentient Association Manager Recognized as one of 22 Millennials to Watch

3d96c3a

February 4, 2016, Toronto, Ontario – Essentient Association Management & Events, a leader and innovator in the association management space, is proud to announce that Association Manager Courtney Thack was recently announced as one of 22 up and coming Millennials to watch by Meetings and Conventions magazine.  Courtney has the distinction of being the only Canadian on this list of select meeting planners from around the world.

Courtney began her association management career at the Ontario Community Newspaper Association as a Membership Services Coordinator. Courtney joined Essentient in 2011, initially as a Membership and Events Coordinator but was promoted into an account manager role. Courtney is currently the Association Manager for CoreNet Global Canadian Chapter, a professional association for corporate real estate executives. Courtney also provides oversight and expertise to the 85 events that Essentient manage annually.

Courtney is a graduate of Sheridan College in Oakville, Ontario and has volunteered worldwide including South Africa and Australia.

Essentient Owner/CEO Constance Wrigley-Thomas, CAE, stated, “Despite being only 26, Courtney Thack displays a maturity and work ethic that belies her youth. I have seen her grow as a professional in the 4 years that she has worked for Essentient and am not surprised that she was recognized for her accomplishments.”

For further Information Contact: Constance Wrigley-Thomas, CAE, Essentient Association Management & Events, Tel: 905-331-9668 or (cell) 289-259-9623, constance@essentient.ca

 

 

 

Going above and beyond…

December 15, 2015 – The staff at Essentient Association Management sets the bar high, not just for their clients, but also for themselves. In addition to being hard working and very competent professionals, they are also fine human beings because they care about others and contribute in a meaningful way in their own communities.

Earlier today two members of the Essentient team staffed an event at a venue attached to the Union Pearson Express station. Delicious boxed lunches were pre-ordered and the 60 or so registrants were going to be taking a round trip on the new Union Pearson Express. As with all events there were some no-shows.

At the end of the event there were approximately 12 bought and paid for boxed lunches left over.  But, rather than leave them behind to be thrown away, our staff collected them and then walked outside around Union Station, handing the boxed lunches to some local denizens.

Over the years we have relied upon organizations such as Second Harvest to pick up and distribute our surplus event food, but this was a kinder, gentler way of helping a dozen people on a damp Toronto street have a better day. We couldn’t be prouder of our staff.

 

 

Never Under-estimate the Importance of a Name Tag

Over the past several years we have created tens of thousands of name tags for our meetings and events. And if there is one t524720_515002911886881_1211081280_nhing we have taken to heart, it is, if you don’t think that a name tag is important, just wait until your delegate/guest discovers that their name tag contains a spelling error or it is missing.

So what do we do that makes our name tags stand out?

First of all, we make sure that name tags can be read from several paces away. There is nothing worse than having to squint to read the person’s name. And keeping in mind that not everyone has 20/20 vision, we follow a very simple formula:

FIRST NAME – Sans serif, 54 pt.

First Lastname – Sans serif – 24 pt

Company – Sans serif 18 pt

The second thing we do is purchase a supply of name tags that a) have a simple elastic lanyard; but b) not the kind of lanyard that can twist. All of our name tags lay flat on the centre portion of the wearer’s chest. We also don’t use the pin on type of name tags as they can damage clothing.

Once the name tags have been printed, the staff responsible for the event check and double check to make sure that names and companies are accurate and that we can match every name to the registration list. We make it a priority to get it right the first time, ultimately avoiding awkward moments later at the registration desk.

Finally, while we may recycle the plastic badge holders, we never reuse the printed name tags for future events as names and companies change frequently. Every time we print a name tag it is based on current information in our database.

Still unsure about proper name tag etiquette? Here is a website that we found that provides lots of practical info.

It’s Time to Face Reality

As an association management company we are a leader in our sector, but, we continue to downplay our skill and success in the events space.

We currently average 85 events per year for our association clients. After 11 years as an AMC we have planned and executed literally hundreds of events attended by thousands of guests.

The truth is, whether or not we want to admit it, in addition to being a really, really good association management company, we are also an excellent events management company.

So whether you are seeking a full service association management company or you need an events company to manage your association’s conference, awards gala or social event, we want to exceed your expectations and make you look good.